Electronic Document Management System (EDMS) kuti vakadaro zvinhu uye vanorumbidza

Kusvikira makore mashoma apfuura pamusoro electronic gwaro utariri hurongwa akanzi remangwana rakajeka. Nhasi, vari zvinowanzoshandiswa private uye paruzhinji mabhizimisi. Asi chinonyanya kukosha, kuti vade iri muchikura But. Chii wemagetsi gwaro Kwevadzidzi uye sei akunoita, funga muenzaniso ano Russian hurongwa.

prerequisites

Kuti tinzwisise zviri nani sei purogiramu EDS, unofanira kufunga dzinokosha pfungwa nezvinangwa. Ko zvinokosha kuti tizive pakusarudza imwe gadziriro kana mumwe.

Kana sangano unogona kushanda nenzira chakarongwa kuzvidzora, vanofanira iri gwaro kwete. With veMubatanidzwa pezvakaitwa basa pane kudikanwa kudzora mashandiro achibatsirwa wacho akarayira magwaro. Kana musingadi kuita kwema mune nenguva tsika, Vachabva vatanga kuvaka uye kurasika.

Nerumwe, mutakuri mapepa, pakaitwa faira chekuchengeta zano riri Server. Asi anoshandira refu. With kuwedzera zvemaBhaibheri kuwedzera kudiwa ruzivo chekuchengeta uye yaunonyanya kushandisa.

Pane dambudziko: kana kushandisa yokuchengetera akwegura mapepa kana But. Chii chinokosha chinogona kuwanikwa kuburikidza electronic hurongwa? Uvandudze kunyatsoshanda yacho sangano.

upfumi kushanda

Operational kunyatsoshanda anogona zviwedzerwe nenzira mbiri: muchengetedze mari kana kuti kuwedzera zvabuda. În format DMS magwaro anogona kuzadzisa zvinangwa zviviri pakarepo. Kureva kutanga gadziriro anobvumira sangano kuti vasapedza, asi kuwana zvakawanda.

Cost rutapudzo rinoitwa nokuderedza mapepa mari, panhongonya nguva, kuwedzera kupanana ruzivo, kuchinja chepamusoro mutsika.

Kuongorora kubudirira iyo inopa EDS purogiramu, unofanira kuverenga mari basa magadzirirwe bepa magwaro. Zvinofungidzirwa Consulting makambani, kwacho kugara 20% nguva. Ezvinhu wokuRussia muboka revatungamiriri, zvinotora kunyange kupfuura kuti - 60% of nguva. Musumo of But kuchaderedza izvi mari kanenge 10 nguva.

Office kutarisirwa uye gwaro utariri

mazwi maviri aya zvakabatana. Nyaya dzemapepa - izwi rinoreva chakarongwa remataurirwo kushanda magwaro. Vamwe EDS Hurongwa zvinogona kugadziridzwa pasi nemitemo muhofisi, asi pane hurongwa avo pahwaro iyo kare akaumba nyaya dzemapepa.

Gwaro iri chairema okuchengetera mashoko EDS. Workflow iri yakawanikwa kubva siyana zvinyorwa: mamwe maitiro, mafomu, e-mail, asi pakutanga - kubva tarisa papepa. Naizvozvo, scanners nezvimwewo zviri chinokosha pamusoro But. The hurongwa zvitoro zvose zvinyorwa ndiyo nhoroondo yavo, anopa sangano racho, anotakura navo kwemasayendisiti zvebhizimisi.

Mumamiriro hwaro zvakadaro chisarudzo, Kurongeka uye sezvairayirwa EDS. Kuburikidza navo, uye nesangano utariri. Chero gwaro akapa ne "Help". Isa minda pamusoro chimiro kunoenderana mhando gwaro. The Hurongwa ruzivo inochengetwa ari Database nomumwe munda kadhi.

Mashandiro uye mabasa ose But

chirongwa gwaro Kutarisira chakagadzirirwa kugadzirisa matambudziko aya:

• systematization basa nemagwaro.
• pakusikwa zvinyorwa kubva templates, kunyoresa okuchengetera;
• kushandisa michina rokuzvidavirira;
• kupatsanura magwaro.

Ngationgororei tinyatsofunga And basa. gwaro kutarisirwa Software inoshandiswa:

• sika makadhi.
• paumbwe mashoko gwaro;
• kuchengeta mashoko ari PDF kana MS shoko urongwa;
• Control mushandisi kuwana kodzero;
• pakusikwa pakutengeserana;
• motokari kuzvidzora magwaro;
• tuma Notifications, zviyeuchidzo;
• kutema miti, mabhuku, classifiers;
• inotungamirwa nemirayiridzo;
• Search uye kusaina magwaro;
• urwu mishumo.

Nokuti ezvinhu-rakapamhama zvinhu zvinosanganisira:

• kure basa nemagwaro;
• Shandisa Database kuchengeta mashoko;
• mawa basa pamwe EDS;
• chibatiso kuburikidza zvitupa, zimbabwe, uye munhu zvichienderana.

Zvakanakira nekuipira

Yezwi EDS ane zvakawanda zvakanakira pane zvazvakaipira. Zvisinei, akarongwa zvakanaka chirongwa anogona kuparadza zvose zvakanakira kushandisa michina. EDMS Implementation zvinangwa zvinofanira kuva kuita. Benefits dzinosanganisira:

• centralized muronga kuchengetera mashoko;
• chete nzira zvakasikwa uye kubudiswa magwaro;
• kushandisa templates;
• kunzvera;
• odhita kuwana.

Zvakaipira yakakwirira kutanga mari uye akangwarira basa mushandisi kurovedza.

gwaro mukugadzirisa pezvakaitwa

The EDMS zvemagetsi Gwaro ichipfuura anoverengeka nzendo, mukufamba izvo zvinyorwa dzinopiwa zvimwe zvivako. Processing rinoitwa zvose manually uye kwaita. In wechipiri nyaya yakatarwa:

• mamiriro ezvinhu ari kuchinja pakati mumatanho;
• Kuparadzana of nzira;
• kugadzira zvinogara;
• mhanya dzesub, timers, kugadzira nzira;
• rinotsanangurwa mushandisi mabasa.

Marudzi kurapwa:

• Gadzira gwaro.
• Editing.
• Renaming.
• Kufambira.
• Saving.
• Indexing.
• Deleting.

EDS pamusoro mari

Full Workflow haagoni kushanda pasina rezenisi Server, customization kwakakwana uye kurovedza vose vanoshandisa. Mumwe nomumwe zvinhu izvi zvinoda hombe mari outlay. Uyezve, hatifaniri kukanganwa pamusoro kusangana pakati EDS nevamwe gadziriro, updating Databases uye software, michina rutsigiro uye mamwe Consulting mabasa kutsigira mari.

Implementation pamusoro But

Implementation chirongwa anogona kutora inoverengeka. Kwacho kunobva uwandu muvhidhiyo pezvakaitwa uye mari, masangano uye upfumi nezvaanogona. Implementation rinoitwa pasi algorithm kwakadaro:

• nokuumba kushanda boka, kutsunga musoro;
• Tsanangudzo nezvinangwa uye zvinangwa;
• vakaongorora aripo mapepa pezvakaitwa;
• Kugadzirwa michina nokurondedzerwa;
• kusarudza EDS;
• kuguma kwemamiriro chibvumirano pamusoro Implementation of EDS;
• budiriro uye kufarirwa yemirau basa;
• tarisa kutanga zvinodiwa Directories;
• rokutanga bvunzo EDS;
• tsvimbo nokudzidziswa;
• bvunzo Implementation of EDS;
• kuongorora migumisiro bvunzo oparesheni;
• kukanganisa kurangwa;
• Implementation azere But.

Sumo yokukanganisa

Cherechedzai inofanira kubhadharwa kune pezvakaitwa kuti zvinoda kuvapo pepa gwaro. The chikuru chikanganiso - ndiye kuburitsa mufananidzo kubva papepa gwaro mukombiyuta. Izvi zvinoomesa basa uye kunokonzera kunaka mafungiro kuti kushandisa michina. Nokuti Implementation ane hunyambiri basa hapana inobhadhara. Tinofanira kuvaka zvoga pezvakaitwa pasina kuburitsa mufananidzo. chikanganiso wechipiri - the unpreparedness yevashandi. Kakawanda, pezvakaitwa itsva anonzwisiswa nezvinhu kuvengana. Saka, tinofanira kutsanangurira vashandi nei vakasuma But, saka ivo nemaune vakaenda kudzidziswa muitiro.

gwaro chengetedzo michina

The EDS zvemagetsi Gwaro rinosanganisira unhu, kwakavakirwa iyo kundoishora, kuti kupatsanura uye muzvikwata zvisina tsarukano nezvembiri kuvakwa. Dzimwe gwaro iri akasikwa kubva template, dzimwe nguva - nokutamisa humboo kubva Database. Unhu zvinochengeterwa pamahwandefa. The faira pacharo anoiswa mukati kuchengetera forodha, mashoko pairi - iri Database Directory. Kuwana mashoko inotengwa chete vanoshandisa EDMS hurongwa.

Chii karwizi kushanda pakuvheneka?

Yerera processing magwaro, zvichiteverwa placement of ivhu iri faira nokuzadzikiswa kushandisa scanners. Panguva kushanda pakuvheneka muitiro anogona vapiwa kuumba Barcode pamusoro gwaro wayo kunyoresa zviri Database uye ipapo nezvemuchato kupiwa nzira.

OCR

Izvi yemagetsi gwaro utariri hurongwa în format DMS vatendeuki wemagetsi mufananidzo gwaro pamanyorerwo jpeg mapikicha kana chinyorwa format. It anoshandisa Software rinokosha somunhu standalone kushanda kana Integrated ESCOM.BPM muna But. Chii ESCOM.BPM? Izvi Kuzivikanwa chirongwa magwaro, vataipa pamwe fonts zvakasiyana. Zvinofanira, tinofanira kucherechedzwa Zvisinei, kuti yakazvimirira mafomu kuva zvinhu uye kutombomuziva rugwaro rwakanyorwa nemaoko rwezuva.

Barcoding

Michina iyi inopa mamwe maitirwo nokuda kwoUmambo uye nokushandisa graphical pakapuranga remitemo riri gwaro. A rakasiyana Barcode iri yakawanikwa kubudikidza hurongwa Server. Anopa kuziva gwaro, ayo anokurumidza kutsvaka pahwaro nokuparadzirwa uye kuchengetera nzvimbo. Kana kunyoresa gwaro inenge iri Chikwata ari Barcode chaienzanirana identifier zvigadzirwa makadhi. Ari glued kuti bepa shanduro gwaro.

EDS

Digital siginicha kunoita kuti ritsigire Kururama gwaro uye mashoko kusashanduka. Kusaina zvinoitwa kushandisa cryptographic Software uye makiyi - chitupa. Ekupedzisira ndiwo faira ari pamanyorerwo chaiyo iri regenerated pakati nyaya yacho rezinesi. Kuti vave nechokwadi kuchengeteka mashoko anofanira kuchengetwa chitupa pamusoro akachenjera kadhi kana anokosha I-Chiratidzo. Ivo vanodzivirirwa PIN-romutemo. Kana PIN wakapinda akawanda nguva zvakaipa, ipapo gwaro iri kwaita kuvharidzirwa.

Full-chinyorwa uye chizenga kutsvaka

Paunhu kutsvaka rinoitwa kushandisa rinokosha wandei tsika makadhi munda. Somuenzaniso, "Counterparty" chokuratidza rinopa kutsvaka Data mumunda "mugamuchiri" kana "Sender". The hurongwa rinofananidza akapinda zvinodiwa kubva mashoko ari makadhi rinochengeta kunokonzerwa mu makadhi avo, izvo zvave zvinongoitikawo. The kutsvaka rinoitwa kufungisisa chaiwo kana kukwana machisi.

Full-chinyorwa kutsvaka rinoitwa maererano nemashoko ari gwaro, kusanganisira shoko marudzi kuburikidza Database pakuvara zvokushandisa, akadai MS SQL Server, pangataura. Nokuti zvizere kutsvaka mafaira anofanira kupinda Database iri gwaro pamanyorerwo (Doc), nematafura (xls), mharidzo, anoshuma.